Reports to: Associate Pastor (or Lead Pastor in their absence)
Hours: 14 hours/week (spread over 3–4 weekdays)
Pay: $20–$25/hour, depending on experience
Position Overview
The Office Manager plays a key role in supporting church staff, ministries, and the congregation by ensuring smooth day-to-day operations, effective communication, and organized systems in conjunction with other office staff. This position requires strong administrative skills, attention to detail, and a heart for ministry.
Key Responsibilities
• Office Management (30%)
• Maintain office supplies, equipment, and contracts
• Answer phones, manage voicemail, and greet visitors
• Maintain phone system with Tech Team and staff directory
• Record and distribute minutes for staff and congregational meetings
• Prepare staff meeting agendas and materials
• Document and update policies and procedures
• Process and track accounts receivable (e.g., facility rentals)
• Evaluate office software needs and research options as needed.
Ministry & Event Support (50%)
• Support Church ministries and Governance board as needed
• Manage Planning Center calendar and event requests
• Provide security instructions for event leaders/volunteers
• Assist with purchasing and logistics
• Support Student Ministries (communications, scheduling, permission forms)
Congregation Care & Tracking (15%)
• Track and follow up on baptisms, baby dedications, and membership
• Coordinate Front Door/Next Steps gatherings
• Maintain church database (Planning Center)
• Run background checks for staff and volunteers
• Track key membership data
Facilities Support (5%)
• Coordinate room reservations and cleaning/set up schedules
• Assist with maintenance coordination and contractor communication
• Maintain building temperature schedules
• Support building security processes (keys, training, access)
• Track janitorial supplies and equipment records
Qualifications
Qualified candidates should demonstrate:
• A clear and growing personal faith in Jesus Christ
• Agreement with Chapel Hill Church’s Statement of Faith, Mission, Vision, and Values
• Strong organizational, administrative, and problem-solving skills
• Excellent written and verbal communication abilities
• Ability to work independently and maintain confidentiality
Proficiency in tools such as:
• Google Workspace (Calendar, Docs, Forms, Sheets, Gmail)
• Microsoft Office (Word, Excel, PowerPoint, Publisher)
• Database systems (Planning Center preferred
• Canva